Member Directory – Aware3

Use the Member Directory to Connect - and stay connected - with members of your church community!

With the Member Directory, you can...

Get up-to-date member contact information - anytime and anywhere.
Eliminate the need to maintain a traditional paper directory. Say goodbye to hours of scheduling family photo shoots and tracking down contact information.
Quickly edit your profile information and photo directly from your device.
Contact another church member via phone, text, or email with the click of a button.
See what public interests you have in common with other members.

In-App Experience

If you already have a profile in-app, when you navigate to the Directory feature, you'll see a message prompting you to contact your church admin to be given access to the Directory.

After you have been added, you'll receive an email indicating you've been granted access to the Directory.

Once you've been given access, click on Directory to produce a searchable list of other church members who have also been given access to the Directory. Click on an individual name on the list, and the member's contact information and profile photo appear. The phone, text, and email links will allow you to contact the member directly via that communication method. You can also see the member's profile banner and public interests, and see what interests you have in common with that person.

Admin Management

As a church admin, you can opt to receive an email notification when a user creates a new profile. The email will prompt you to either approve or deny the user access to the Member Directory. Update your notification settings within the Profiles > People page. Click the settings gear icon in the top-right corner of the page.

This will bring up the People Settings window. Check or uncheck the box here to enable or disable notifications.

Grant User Access

As a church admin, the email you receive when you create a new profile will include a link to either allow or deny the user access to the Directory.

Click the first link to allow access to the Directory and to have their profile information listed for other members to view in the Directory. Click the second link to deny the user both permissions.

To add an existing user to the Directory, navigate to the Profiles > People page and either click on the user's profile or the Actions menu and select View/Edit Profile from the dropdown. Member Directory permissions are located under the user's Contact tab under Directory Settings. There is an option to allow the user to access the Directory and another option to have their profile listed in the Directory. Unless the user specifies a custom preference for their access, a Yes should be selected for both options. Click Save to finish editing the user's Directory permissions.

Best Practices for Management

Simplify the process of requesting Directory access for users who already have a Profile. Some ideas include:

Set up a Link feature with a link to email the church admin directly (enter mailto:example@email.com in the link URL field). Label the feature 'Request Member Directory Access' to guide users. For more info on the Link feature read this article.
Set up an aware3 form named 'Request Member Directory Access.' Include user Profile information as part of the form, and activate an email notification for the form so that the church admin receives an email every time someone fills out this form. For more info on forms read this article.

If you have any questions or need help, send us a note at support@aware3.com!